CODE:   13091










POSITION SUMMARY:  The Advanced Practice Professional (APP) has coordination and clinical skills required for the comprehensive management of employee health patients, (including biological, social and psychological assessments).  Coordinates involvement of medical specialty teams as necessary to develop a comprehensive plan for the patient and reviews the plan of care with the other members of the clinical team, participates in directing that care, performs diagnostic/therapeutic procedures and coordinates follow care as appropriate. 


The APP provides healthcare services consistent with state law and the requirements of the professional licensing or certification authority and/or hospital privileges, where applicable.



















Graduate of a CCNE accredited nursing program with Master’s Degree in Nursing.


National Certification by one of the recognized APRN Certification Centers.


Licensure or eligibility for licensure as a professional Registered Nurse and Advanced Practice Registered Nurse in West Virginia.


BLS Certification required with additional Advanced Life Support training at the discretion of the department.



Eligible new graduates will be considered.








 Occupational or employee health certification.



One (1) year of recent experience practicing in employee or occupational health area.


Two (2) years of experience in the administration and management of associate disability programs, including short-term disability  (STD), long-term disability (LTD), Family Medical Leave Act (FMLA), and workers’ compensation.


One (1) year of advanced practice as a nurse practitioner OR Four (4) years of professional nursing experience as a registered nurse.



CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an exhaustive list of all responsibilities and duties.  Other duties may be assigned.


Provides guidance and assistance to provide optimum quality nursing care for employees.

·         Initiates appropriate changes in nursing practice based upon current nursing and research literature and relevant patient outcomes.

·        Provides direct care and education to employees including comprehensive clinical evaluations and documents findings in the medical record as appropriate.


Performs pre-employment assessments and screening for onboarding employees, students, volunteers, or contract employees according to policy and procedure.

·         Interprets and evaluates historical data, laboratory reports, and screening tests to accurately determine current health status and advises employee appropriately.

·         Consults with appropriate physician as needed to determine course of treatment as applicable.


Manages the processes between Employee Health, Wellness, Benefits, and Safety.

·           Oversees the biometric screening process through employee health and ensures adequate staffing, supplies, and coordination of vendors/resources

·           Develops short and long-range employee health plans that support the mission and goals of WVU Medicine and employee health strategic plans.

·         Ensures that communication plans that are developed facilitate employee understanding and utilization or employee health programs and develops marketing materials as appropriate.


Responsible for the annual health history review/updates and appropriate testing of employees.

·         Works collaboratively with supervising physician on providing effective medical treatment and consults with appropriate physician as needed to determine course of treatment as applicable.

·         Conducts appropriate follow up of positive results.

·         Administers and records all required vaccinations and annual testing, appropriately.  Conducts appropriate follow-up of positive results.

·         Assists in developing and presenting quality assurance and/or quarterly reports to internal Safety Committee and Infection Control Committee.


Conducts post-exposure surveillance for employees exposed to undiagnosed Tuberculosis, blood borne pathogens, pertussis, influenza and other infectious diseases.

·         Determines need for testing as per policy.  Counsels employees on pre-testing procedures, and orders lab tests as appropriate.

·         Provides follow up care in accordance with established protocol and in consultation with infectious disease physician and primary care physician.

·           Develops and presents quality assurance and/or quarterly reports to internal Safety Committee and Infection Control Committee.


Coordinates and manages Employee Assistance Program (EAP) referrals.

·         Assists employee in signing a release of information form when referral is mandatory.

·         Coordinates associate’s visit with EAP counselor.

·         Follows recommendation by EAP, i.e. continued treatment plans, and communicate to management.


Provides employee health related services to include the coordination, development and implementation of new and existing programs. Develops and monitors compliance with associate health programs.

·         Facilitates/expedites assessment of employee health related issues, providing necessary interventions or making appropriate referrals as applicable.

·         Adheres to policies, procedures, and guidelines relative to infection control practices, required testing, lab draws, fitness for duty assessments, chemical exposures, wellness screenings, etc.

·         Performs employee illness and injury visits as applicable for further evaluation.

·         Maintains employee health records and documents care provided as per procedure.

·         Develops and reviews employee health related policies.


Collaborates with other healthcare providers, employees, WVUHS Leave and Absence team and third party administrators in the provision of employee health and wellbeing services as appropriate.

·         Establishes and maintains positive and effective communication with employees and management.

·         Facilitates immediate and long-term case management of employee health programs, including transitional duty, rehab, and worker’s compensation.  Acts as liaison with third party and leave administrator to process claims relating to Family Medical Leave, short-term disability, and medical leave of absence benefits, as applicable.

·         Provides consultation as necessary to ensure care coordination amongst disciplines.

·         Communicates effectively to all entities involved in the care plan for case consultations as applicable.


Participates in the development and delivery of education programs designed to promote healthy work place.

·         Develops and conducts continuing education regarding aspects of employee health.

·         Develops programs specific to new employee health related standards or federal regulations, i.e. bloodborne pathogen prevention.

·         Integrates performance improvement model approach to problem solving.

·         Facilitates new hire pre-employment physical evaluation process in collaboration with human resources.


Manages the daily activities of the transitional duty program.

·         Comply with the transitional duty policy ad legal guidelines to assist associates in returning to work.

·         Serve as the liaison between the employee and third party administrators.

·         Accommodate the employee by matching the limitations/restrictions with transitional duty position that is available within the organization.

·         Periodically evaluate the transitional duty assignment to ensure that the needs of both the employee and the organization are being met.


Manages compliance of contractor onboarding through employee health.

·           Maintains frequent communication with outside organizations to explain onboarding process and ensure employee health policy requirements are met

·           Refers outside contractors to Occupational Medicine or other third party providers for immunization and testing requirements as needed.


Assures that employee health programs comply with regulatory commissions such as OSHA and EEOC and laws such as ADA and HIPAA by reviewing and interpreting the laws or changes in the law or by contacting hospital counsel.


Helps maintain departmental and organizational compliance.

·         Ensures record requirements comply with policy in preperation for Joint Commission surveys.

·         Ensures offsite locations are compliant with employee health policies and requirements.

·         Plans and oversees Employee Health participation in hospital wide events


Maintains competency in occupational health, employee health, and wellness related issues through conference/continiong education seminar attendance, committee participation, and literature review.


Actively participates in the system Employee Health Affinity group and communicates to appropriate area leaders effectively.  Serves on Hospital Committees as appropriate.


Serves as point of contact for employee injury/exposure incident reporting ( Emergency Management System)


Coordinates with legal team to establish contracts for employee health services to outside contractors as needed.


Coordinates appropriate payroll information to transitional duty cost center while associate works under restrictions.


PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Heavy/Hard Work: Work requires strength and/or stamina, lifting, moving, stooping, reaching, positioning patients, standing, walking, carrying of patients, materials and equipment weighing 40 lbs.



WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Working closely with others.


Working around biohazards.


Working around infectious disease Working around infectious diseases.


Working in an office environment.


Working with hands in water Working with hands in water Working with hands in water.


Working with electrical hazards associated with patient care equipment.





Ability to organize multiple projects and delegate work based on a team or participatory management approach.


Ability to understand and asses the institution’s culture and acceptability and impact of current and proposed policies and procdures.


Demonstrated ability to communicate both orally and in writing in a clear and concise manner.


Must possess strong analytical and problem solving skills.


Proficiency with computers and advanced knowledge and use of electronic medical record software and Microsoft Office Suite.


Statement of Understanding:


I fully understand and accept all information presented on my job description, which includes both general and specific duties and responsibilities.



Associate Name (print):          



Associate Signature












Date Reviewed/Revised: January 2022